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Walnut is looking for an administrative assistant

Walnut Psychotherapy Center is looking for a part-time administrative assistant to join our team. Your primary responsibilities will be handling our daily billing processes, communicating with clients about billing, and general administrative support. You will work closely with the practice manager, who will provide training on client and insurance billing.

Responsibilities:

  • Bill client sessions every weekday

  • Follow up with clients about declined cards and other payment issues

  • Open & scan the mail

  • Attend to occasional maintenance issues at the office

  • Coordinate office supply orders

 

Qualities of an ideal candidate:

  • Excellent customer service skills

  • Comfortable working in Excel

  • Likes working with numbers and data entry

  • Extremely organized and methodical

  • Can communicate clearly and empathetically about difficult topics

  • LGBTQ+ affirming

 

Bonus points for:

  • Experience with Excel formulas such as vlookup, sumif, countif, etc

  • Experience in a mental health setting

  • Experience with insurance benefits and claims submission

 

Manager: Practice Manager, Gabriel Snell

 

Time commitment: 20 hours per week, every weekday

 

Classification: part-time, nonexempt

 

Compensation: $24 per hour

 

Location: In person at our Center City office, with optional remote work some days

 

To Apply:

  1. Email adminjob@walnutpsychotherapycenter.com

  2. Attach your resume

  3. Answer these three questions. There are no right or wrong answers; I’m interested in your real, unique thoughts about these topics:

    1. How do you keep track of emails you need to respond to?

    2. From the lists above, what is one quality or responsibility that you feel most qualified for, and which one you feel may be most challenging?

    3. What is it about Walnut Psychotherapy Center that makes you interested in working here?

  4. A separate cover letter will help your application, but it is not required

 

Queer, trans, and POC candidates are encouraged to apply.

 

Current clients of Walnut will NOT be considered, as this would constitute a conflict of interest. Former clients may be considered in limited circumstances.

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